Privacy policy

This notice describes how Trenkwalder Sports Austria GmbH, 6710 Nenzing, Eugen Getznerstraße 7, Austria (“we”) processes your personal data in the course of your application (with us or one of our customers) and/or your employment with us as a temporary employee. In this notice, we would also like to inform you about your rights in connection with your personal data and how you can contact us to assert them.

1 Purposes of data processing

To initiate the application process and in the application process, we will process your personal data mentioned in annex 1 for the following purposes:

• recruitment of workers to be hired;

• actively approaching potential employees via various channels as well as the company's own website, social media platforms, trade fairs, etc. to acquire personnel;

• carrying out the application process;

• transmission to potential employers to enable them to fulfill their due diligence obligations with regard to workers to be employed;

• compensation planning;

• administration of compensation and benefits programs;

• training purposes;

• time and attendance management;

• mobility management;

• performance appraisal and performance management;

• ensuring appropriate staffing and assessing whether employees are qualified to perform certain positions;

• investment decisions;

• forecasting and budgeting;

• planning and managing employee skills;

• career and development planning; and

• goal management.

We collect your personal data in the course of your application and/or employment with us either by you providing us with this data yourself or from other sources in the course of various operational processes and procedures, such as in particular social networks and application platforms (e.g. myVeeta, operated by Talent Solutions GmbH, Kölblgasse 2, 1030 Vienna).

The provision of your personal data is voluntary. However, various application and placement processes as well as processes of employee administration and internal and external communication will be delayed or even impossible if you do not provide your personal data.

2 Categories of data processed and legal bases for processing

We process your personal data listed in annex 1 and annex 2 (i) on the basis of our overriding legitimate interest pursuant to Art. 6 para. 1 lit. f of the General Data Protection Regulation (“GDPR”), which is to ensure an efficient application process and optimal staffing as well as to make our employee administration and internal and external communication efficient or (ii) on the basis of the necessity to fulfill legal obligations to which we are subject (Art. 6 para. 1 lit. c GDPR) and, (iii) in the case of sensitive data, on the basis of the necessity to fulfill our rights and obligations arising from social or labor law (Art. 9 para. 2 lit. b GDPR).

We may ask for your consent to the processing of some of your personal data in a separate procedure. In any case, we will only transfer your personal data to our group companies with your consent (Art. 6 para. 1 lit. a GDPR).

3 Transmission of your personal data

To the extent necessary for the above-mentioned purposes, we will transfer your personal data to the following recipients

• IT service providers used by us;

• companies that belong to our Group, provided you have consented to this;

• employers and potential employers;

• customers for whom employees are sought;

• federal Ministry of Labor, Social Affairs, Health and Consumer Protection;

• central coordination office of the Federal Ministry of Finance for the control of illegal employment;

• trade authorities;

• creditors and other parties involved in any associated legal proceedings, including in the case of voluntary salary assignments for claims due;

• social insurance institutions (including company health insurance funds);

• election committee for works council elections (if any);

• labor inspectorates and other authorities responsible for employee protection;

• bodies representing the interests of employees;

• municipal authorities in administrative police matters;

• apprenticeship office pursuant to § 19 of the Vocational Training Act and vocational schools;

• labor market service;

• construction workers' vacation and severance pay fund;

• federal Office for Social Affairs and Disability (Federal Social Welfare Office);

• tax office;

• insurance institutions within the framework of an existing group or individual insurance;

• banks involved in the payment to you or to third parties;

• from your specified trade union, with your consent;

• legal representation of interests;

• works council funds (if available);

• company doctors (if available);

• pension funds;

• legal representatives;

• courts;

• co-insured persons and

• employee pension funds.

Some of the recipients mentioned above are located outside your country or process your personal data there. The level of data protection in other countries may not be the same as in your country. However, we only transfer your personal data to countries for which the EU Commission has decided that they have an adequate level of data protection or we take measures to ensure that all recipients have an adequate level of data protection. For example, we conclude standard contractual clauses (2010/87/EC and/or 2004/915/EC). These are available on request at datenschutzAT@trenkwalder.com.

4 Storage period

Your personal data will only be stored by us for as long as is necessary to achieve the purposes stated under point 1 and as permitted by applicable law. In any case, we store your personal data for as long as statutory retention obligations exist or limitation periods for any claims arising from the employment or application relationship have not yet expired.

5 Your rights in connection with personal data

Under applicable law, you have the right (subject to applicable law) to (i) verify whether and what personal data we hold about you and obtain copies of such data, (ii) request the rectification, completion or erasure of your personal data that is inaccurate or not processed in accordance with the law, (iii) require us to to restrict the processing of your personal data, (iv) to object to the processing of your personal data under certain circumstances or to withdraw any consent previously given for processing, (v) to request data portability, (vi) to know the identity of third parties to whom your personal data is transferred and (vii) to lodge a complaint with the competent authority. Any withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

6 Our contact details

If you have any questions or concerns regarding the processing of your personal data, please contact us:

Trenkwalder Sports Austria GmbH
Eugen Getznerstraße 7
6710 Nenzing
Austria
sportsaustria@trenkwalder.com

Alternatively, you can also contact our data protection officer:

Data Protection Officer
Rennweg 97-99, Kern 8/6th floor
1030 Vienna
Austria
datenschutzAT@trenkwalder.com

Annex 1 – Applicant data

General data:

• name, title;

• salutation;

• gender;

• address;

• telephone and fax number and other information required for addressing, which results from modern communication technologies (e.g. e-mail address);

• date of birth;

• citizenship;

• photograph;

• marital status and number of children;

• military service, training service or civilian service (start and end);

• preferred language;

• user profile on social media platforms;

• activities on social media platforms;

• work permit (yes, no);

• information on your employability (e.g. no heavy lifting);

• application documents (CV, certificates, etc.);

• information disclosed in the job interview and

• interview notes (e.g. impression at the interview).

Data on education, knowledge and skills:

• information on education (name of degree program, specializations, etc.);

• knowledge and skills including language skills;

• suitability for certain types of work;

• information on previous activities/professional experience and

• special qualifications (e.g. trade license, special training).

Data relating to areas of interest and professional preferences:

• areas of interest;

• desired employment relationship;

• salary expectations;

• willingness to work overtime;

• information on mobility;

• willingness to travel;

• data on current employer (e.g. contact details, company name, etc.);

• current position title;

• career level and

• data on the potential employer (e.g. contact details, company name, etc.).

Data on the application process:

• application channel or recruiting measure;

• indicator for receiving electronic information on vacancies;

• applicant ID;

• user name and role;

• access data (role, password);

• candidate status;

• assignment to recommending employee of the person responsible;

• reason for recommendation by an employee;

• data on the application process (e.g. interview dates);

• deadline for terminating an existing employment relationship;

• reasons for not meeting the requirements with comments;

• indicator of whether you are actively looking for a job;

• information about the advertised position, e.g. date, location, description, job, level, salary;

• event attended at which contact was made (e.g. trade fairs) and

• other data you have disclosed to us.
  

Annex 2 – Data from the current employment relationship

General data:

• personnel number;

• former names;

• place of birth;

• marital status;

• children and other family members in connection with benefits provided in connection with your employment (in particular name, date of birth, social security number);

• bank details;

• cost center(s) and

• religion (for absence management), according to your details;

Data on the employment relationship:

• date of entry;

• previous periods of service;

• date of resignation;

• notice period;

• type of termination of the employment relationship;

• legal employment requirements;

• dates of employment authorization;

• group affiliation (blue-collar/ white-collar workers);

• workforce category (white-collar worker, blue-collar worker, skilled worker, unskilled worker, etc.);

• chamber affiliation;

• security level / access (access) rights;

• period of validity of ID cards;

• secondary employment;

• data in accordance with the Vocational Training Act and relevant collective agreement regulations for apprentices, in particular apprenticeship contract data and other data from the training relationship and vocational school attendance;

• night work/heavy night work, heavy working hours;

• target agreement;

• performance, competence and potential assessment;

• (intended) use in the company of the respective employee, including start and end of the assignment;

• type of use (blue-collar or white-collar) of the assigned worker at the Employer;

• description of the activity performed at the Employer;

• project assignment;

• any classification in a general scheme;

• indication of the place where the leased worker will be employed;

• (expected) duration of the assignment;

• name and address of the employer;

• recording of working hours and overtime worked in the employer's company;

• information and documents in connection with inspections by the competent authorities pursuant to Section 20 (2) and (3) of the Temporary Employment Act;

• other data on working hours (in particular marginal employment, working hours, overtime, flexitime, night work and part-time work);

• data on vacation management;

• sick leave, including accidents at work and occupational illness (start, end and duration);

• time of an accident at work;

• health resort stays;

• maternity protection (start and end);

• maternity leave in accordance with the Maternity Protection Act and Parental Leave Act (start and end);

• type and duration of other absences due to inability to work or leave of absence (including agreed parental leave);

• data on continued remuneration;

• data relevant to employment in accordance with the Employee Protection Act, the Bacillus Excretory Act, the Tuberculosis Act and similar legislation;

• degree of disability in accordance with the Disability Employment Act (after your notification);

• notes from the appraisal interview and

• information voluntarily provided by you in the context of absence reports.

Remuneration data:

• statutory, collective agreement, company agreement and individual agreement basis for calculating pay (classification);

• gross and net pay (pay slip data);

• data on continued payment of remuneration;

• deductions from net pay based on the law or company agreements;

• remuneration in kind;

• expense allowances (such as travel expenses);

• social benefits in connection with the employment relationship;

• data in accordance with the law on the limitation of remuneration;

• amount of trade union dues and name and address of the recipient (after your disclosure);

• insurance premiums as a benefit of the employer;

• management of advances and loans;

• wage garnishment data;

• pay slip data;

• sole earner or single parent deduction (yes/no);

• tax office of residence;

• pension fund data (in particular entry and exit, contribution data and insurance periods in statutory social insurance during the period of employment);

• data on the use of company vehicles (in particular driving license, invoices, claims, insurance) and

• data on training and further education measures sponsored by the transferor or employer (such as online training).

Data relating to social security benefits:

• social security number;

• social insurance carrier;

• data for health insurance administration;

• social insurance data and

• insured person registration data;

  • contribution group, registration/deregistration date and change date;

  • affiliation (worker, employee, ...), insignificance;

  • relationship to the employer, participation in the employer's company (yes/no);

  • apprenticeship period (1st year of apprenticeship from - to, end of apprenticeship period), heavy night work (start, end);

  • type of remuneration (monthly wage, time wage);

  • contribution basis for malus calculation, fund key for additional contributions (e.g. chamber levy, housing subsidy contribution); and

  • reason for deregistration, compensation in lieu of notice (from, to), vacation pay, vacation compensation/compensation for vacation pay (from, to);

• contribution basis notification:

  • contribution period (from-to month, year, offsetting type), general contribution base;

  • contribution basis; and

  • special payment, number of days with partial pay Partial pay subject to contributions, affiliation (blue-collar, white-collar, ...), entitlement to special payment (yes, no);

• application for reimbursement of sick pay in accordance with § 8 of the Continued Remuneration Act:

  • entitlement to lump sum, indicator for illness/accident, occupational accident/occupational illness, entitlement in weeks, days of early withdrawal (total, specified in working days or calendar days), reimbursement period (start, end); and

  • continued gross remuneration, type of employment (worker, apprentice, home worker, other), daily cycle (number of days), calculation of entitlement by calendar year/working year, end of entitlement to remuneration, previous periods of service (from, to), non-working days;

• confirmation of employment and remuneration for sick pay:

  • reason for cessation of employment, employment relationship (dissolved, not dissolved), gross remuneration in the last contribution period without special payment, receipt (from, to, amount), amount total, special payment entitlement (yes, no), non-cash benefit (number of days, text), remuneration paid until, EFZ entitlement in weeks, calculation of entitlement by working calendar year, working calendar days, partial remuneration, percentage of total remuneration (percentages, from, to), commission during incapacity for work (yes, no), deduction of pre-existing illnesses (from, to);

• confirmation of employment and remuneration for maternity benefit:

  • reason for cessation of employment, employment relationship (dissolved, not dissolved), leave prior to maternity (from, to), earnings in the last three calendar months (without special pament, minus statutory deductions), period of earnings (from, to), interruption of receipt during the last three months (from, to), extent of special payment (number of months, number of weeks), entitlement to continued receipt of pay (statutory, contractual, no entitlement), entitlement to half pay (to), entitlement to more than half pay (to);

• employee pension data in accordance with BMVG:

  • MVK reference number, MV contribution basis (including special payments), contribution amount according to BMVG (group total), start and end of MV contribution payment (reference date), amount paid in to MV, MV contribution periods (contribution month from - to), previous periods of service (when transferring to the new severance pay model), transfer amount to the MVK and payment mode, allocation to employer account number, deregistration reasons (e.g. interruption of contribution payment due to maternity leave).
    

Last updated on 18.12.2019